Purchasing & Administration Coordinator

Supplier & Pricing Management

• Build and maintain strong relationships with suppliers.
• Meet with suppliers to review pricing and product availability.
• Regularly verify and update pricing information.
• Set up new products in the internal system.
• Create and maintain in-feed medication codes and other relevant product codes.

Invoicing & Customer Accounts

• Process customer invoices, credit notes, and statements.
• Respond to customer queries promptly and professionally.
• Manage and monitor rebate processes.

Stock Control

• Conduct and reconcile monthly stock counts.
• Ensure invoice and delivery docket matching is accurate.
• Complete monthly accruals to support financial reporting.

Administration & Order Processing

• Process orders through internal systems accurately and on time.
• Maintain organised filing systems and carry out general administrative tasks.
• Answer inbound calls and provide high-quality customer support.
• Process email orders with precision and efficiency.

• Exceptional attention to detail and accuracy.
• Excellent organisational and time management skills.
• Strong IT literacy and the ability to learn new systems quickly.
• Excellent communication and interpersonal skills.
• Ability to work independently as well as collaboratively within a team.
• Previous experience in a veterinary practice or knowledge of animal health/immunisation would be advantageous.