Empire Recruitment
May 10, 2023
Ballinamore, Ireland
Job Type


We are recruiting for an Experienced Administrator for a fixed term contract for our client in the Ballinamore area.

Administrative support:

- Monthly timesheets – edited & printed

- Production batch tickets

- Creation of production packaging labels

- Maintaining production & shipment schedules – weekly

- Maintains & ensures the accuracy of standard docs, records & accounts, sales orders

- Invoicing & maintaining paper & electronic logs, forms, files, & other documents, prepares items for storage or destruction, assists in maintaining the confidential information

- Creation of SOPs

Sales orders -

Uploads 11i PRM – sales orders, purchasing of raw materials & reports to finance.

Takes sales orders from customers and enters on EMS for production planning.

Regularly communicates with customer on the status of deliveries and addresses needs as required.

Enters the data for delivery shipments and prints hard copies for delivery drivers.

Enters data on EMS for the process of invoicing and ensures End-of-Month data entry to keep in line with site recording.

Liaises with Production Supervisor and Operations Manager to place purchase orders, ensures follow up communications with suppliers and regularly reports on the status of raw material shipments – a role that has become increasingly busy and challenging in recent months.

Co-ordinate the import of shipping materials.

Setting up new vendors / 3PM process – as required

Annual maintenance & calibration - Co-ordinates the testing requirements to ensure the smooth running of operations and to keep the site in regulatory compliance.

This task involves communicating with contactors and professional service providers and arranging on site visits for factory maintenance.

Reception duties:

- Greeting and assisting customers

- Answering and directing phone calls, and taking messages – customers / contractors / suppliers - daily

Performs basic office duties, copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail, entering data, & running basic or standard reports & other duties as assigned.

09:00 – 17:00 Mon-Thur

09:00 – 16:00 Fri

Job Types: Full-time, Fixed term

Salary: €29,000.00 per year


  • On-site parking



  • Monday to Friday


Ability to commute/relocate:

  • Ballinamore, CO. Leitrim: reliably commute or plan to relocate before starting work (required)



  • Office or administration: 2 years (required)


Work Location: In person

Reference ID: EMP-EA10523

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